12th Assembly 2009

About the 12th Assembly

When and where

The 12th Triennial Assembly is being held:

15-21 July 2009
John Niland Scientia Hall
University of New South Wales
Kensington, Sydney

Accommodation

Assembly members, guests from other Australian and overseas churches, those in the Visitors Program, etc., will be accommodated in various university colleges, all within walking distance of the meeting. The colleges provide single rooms and shared bathroom facilities. Bed linen and towels will be supplied.

While some people attending the Assembly would prefer motel style accommodation the colleges have the advantage of facilitating community, close proximity to the activities of the Assembly meeting and are by far the most cost effective option for such a large meeting.  

It is the expectation that all participants utilise the accommodation arranged in the colleges, including Assembly members who live in Sydney. If Assembly members choose hotel or motel accommodation then it is at their own expense. Our consistent experience is that residing together in the colleges contributes to the effectiveness of the Assembly as a community and as a corporate decision maker. 

Costs 

The Assembly meets the travel and accommodation costs (subject to travel and accommodation arrangements). Each member is asked to make a co-contribution of $300.

Lunches are not provided but the Assembly supplies all other meals, including morning and afternoon teas. However, no evening meal is provided on Sunday evening, unless it is specifically requested during registration, as this is a free night. The only exception to the lunch arrangements is that lunch will be provided for people who need it on the first day of the Assembly, Wednesday 15 July. This will include people who are attending pre Assembly events, need to travel the day before or have not had the opportunity to have lunch while in transit. Please indicate during the registration process whether you require lunch on Wednesday July 15. 

Where the member co-contribution of $300 has been paid by the member’s appointing body (although this is entirely their prerogative) it is imperative to indicate this at the time of registration. If your appointing body is making the payment then it is your responsibility to ensure the payment reaches the Assembly – either through you making the payment and seeking reimbursement or by arranging for a cheque to be sent to the Assembly (make sure it identifies you as the beneficiary of the payment). Unless this is done the 12th Assembly Administrator will contact you seeking payment. For GST reasons it is very important for us to know who is paying the contribution – please mark the appropriate box at the time of your registration. Payment must be made at the time of registration, even if you then have to seek reimbursement from another source. 

Additional Accommodation

The Assembly will provide your accommodation in the UNSW colleges for the six nights of Wednesday 15 July to Monday 20 July inclusive. Only if you can demonstrate that travel to and / or from your home requires it, or if you need to attend some of the orientation events or additional meetings, will additional accommodation be provided by the Assembly.

Travel

Travel costs are met by the Assembly on the following basis: 

  • airfares will be met up to the amount advised by the Assembly Office. If you detour coming or going from the Assembly for reasons of a holiday or personal travel of other kinds then the additional costs will be your responsibility. There will be a maximum contribution made for air travel between the capital cities – see attached.
  • if you live more than 300kms from a capital city airport, then the Assembly will meet either your air travel costs or your train or bus costs to travel to the airport. If you travel by road to a major airport or drive to the Assembly (from outside the Sydney metropolitan area) then you will be reimbursed at the NSW Synod rate for casual travel which is set at 37.36c per km. Note the Assembly will not pay for parking costs.
  • interstate members who choose to travel to Sydney by train or car will be reimbursed for the cost of the ticket or at the rate of 37.36c per km, up to a maximum of the airfare which would have applied if they had chosen to fly.
  • members who reside in Sydney will not receive travel assistance, apart from transport provided for all Assembly members during the Assembly.

The Assembly meets costs associated with the youthful members’ orientation workshop, but you are responsible for costs of any other associated meetings.

Map

Click here to download a map of the UNSW.

Weather

Sydney in July has an average temperature range from 9 to 20 degrees Celsius. Rainfall averages 44mm in July. So while the weather can be pleasant you should come prepared for wet and cold weather. We suggest you bring warm clothing and an umbrella.